Classification: Full time, Non-Exempt at 40 hours per week,
Position Summary:
The Facility Maintenance Coordinator (FMC) supports the day-to-day maintenance, safety, appearance, and operational readiness of facilities owned by All Saints Catholic Parish, including the Hampstead Campus, Surf City Campus, Surf City Condo, and Rectory. This position combines hands-on facility support with administrative coordination to help ensure parish properties remain safe, secure, clean, functional, and welcoming for parishioners, staff, ministries, volunteers, and visitors.
Working under the Director of Business Affairs, the FMC coordinates routine maintenance activities, assists with vendor and contractor oversight, maintains maintenance and safety records, and supports parish events and facility operations. The FMC also serves as liaison to the parish Safety Ministry, assisting with facility safety, fire prevention, security systems, and emergency preparedness efforts.
This position works collaboratively with parish staff, volunteers, and service providers, including support of the volunteer Building & Grounds Ministry Team. The schedule is flexible based on parish facility needs and may occasionally include evenings or weekends in support of parish events and liturgical celebrations. This role offers an opportunity to contribute to a growing and vibrant stewardship parish community.
Key Responsibilities:
- Facility Maintenance & Operations
- Perform routine preventative maintenance and minor repairs across parish facilities, including lighting, doors, filters, kitchen fixtures, gutters, and basic plumbing or carpentry repairs.
- Monitor facility systems and report maintenance concerns related to HVAC, irrigation, alarms, and other building systems.
- Coordinate routine service schedules for equipment, HVAC systems, fire extinguishers, alarms, AEDs, and other facility assets.
- Assist with facility shutdown procedures when necessary, including water, HVAC, irrigation, and electrical systems.
- Maintain cleanliness and appearance of facilities between scheduled cleaning services.
- Assist with room setups, furniture arrangements, banners, signage, and support needs for parish meetings, events, and liturgies.
- Ensure facilities are secured, organized, and prepared for parish activities and outside users.
- Assist in monitoring and coordinating inspections, maintenance, and compliance with fire extinguishers, alarms, AEDs, security systems, and related safety equipment.
- Administrative & Coordination Duties
- Maintain maintenance requests, work logs, and records of completed repairs and preventative maintenance.
- Assist the Director of Business Affairs in obtaining contractor quotes and coordinating outside vendors for maintenance or capital projects.
- Help develop and maintain systematic facilities maintenance and replacement schedule.
- Coordinate key distribution, alarm code updates, and related facility access procedures.
- Support compliance with parish facility use policies and follow-up after events or meetings.
- Assist in identifying facility safety concerns and recommending preventative measures in coordination with parish safety and security efforts.
- Assist in coordinating and supporting the volunteer Building & Grounds Ministry Team.
- Serve as liaison to the parish Safety Ministry in matters related to facility safety, fire prevention, security systems, and emergency preparedness.
- Communicate maintenance priorities and help organize volunteer projects as needed.
Minimum Requirements:
- General working knowledge of facility maintenance practices, including basic electrical, plumbing, carpentry, painting, landscaping, custodial, and HVAC systems.
- Basic technology proficiency, including Microsoft Office 365 and the ability to learn and manage facility-related systems such as security, fire alarm, phone, and temperature control systems.
- Strong organizational skills with the ability to manage multiple requests and prioritize tasks effectively.
- Ability to communicate professionally and work collaboratively with staff, parishioners, volunteers, and contractors.
- Ability to coordinate and support volunteer teams and outside service providers.
- Ability to safely perform physical tasks associated with facility support, including lifting up to 50 pounds, moving furniture and equipment, climbing ladders, and assisting with seasonal setup or relocation of liturgical and event items.
- Employment is contingent upon satisfactory completion of criminal background and reference checks.
- Must complete Diocese-sponsored Safe Environment Training.
Preferred Qualifications:
- Minimum of 3–5 years of experience in facility maintenance, facilities coordination, property maintenance, or a related field.
- Experience coordinating vendors, service schedules, or maintenance projects preferred.
- Project coordination or construction-related experience is a plus.
- Certifications or formal training in plumbing, electrical, HVAC, or related trades are preferred but not required.
Supervises: Building/Grounds Ministry Team volunteers
Position Start Date: ASAP