Administrative Assistant (Siena)

Hours per week: 40

Position Summary:

The main focus of this position is to provide a welcoming presence for parents, visitors and staff at The Franciscan School, answer questions related to the school and provide daily support to The Franciscan School community.

Key responsibilities:

• Staffs the Siena front desk by answering phones, greeting visitors and parents, and responding to inquiries. Maintains working knowledge and proper use of all front-desk security protocols, including, door access controls, and the emergency response button.
• Issues passes for students arriving late or leaving early and records all entries accurately in RenWeb.
• Runs daily attendance reports and coordinates attendance-related needs with the school nurse.
• Coordinates all aspects of the school lunch program, including communication with vendors and oversight of volunteers.
• Handles transcript and student record requests, including the preparation and release of test scores, report cards, and all materials contained within a student’s official record, in accordance with school policies and confidentiality requirements.
• Provides ongoing administrative support in collaboration with other members of the administrative team to support school administrators.
• Maintains an orderly and welcoming reception area and ensures lost and found items are logged and managed appropriately.

Minimum Requirements:

• Employment is contingent upon applicant satisfactorily passing criminal background and reference checks.
• Must complete diocese-sponsored Safe Environment Training.
• High School diploma or higher degree.
• Proficiency in Microsoft Office Suite and familiarity with student information or database systems.
• Strong organizational and time-management skills with the ability to manage multiple tasks throughout the school day.
• Experience supporting administrators, teachers, and students in a fast-paced environment.
• Ability to maintain accurate records and handle confidential information with discretion.
• Strong written and verbal communication skills when interacting with students, parents, and faculty.
• Ability to read and interpret schedules, reports, and school communications.
• Ability to draft clear and professional emails, announcements, and routine correspondence.
• Proficiency in technology used for electronic communication and document preparation.

Preferred Qualifications:

• Experience working in a school or educational office setting preferred, particularly with middle school students.

Position Start Date: 8/1/2026