Administrative Assistant to the Pastor

Hours per week: 37.5

Position Summary:

Saint Raphael the Archangel Catholic Parish, a vibrant, multicultural, Jesuit parish of over 3,700 families, is seeking an Administrative Assistant to the Pastor. This person provides a welcoming, bilingual presence at the parish reception desk during walk-in hours from Tuesday to Thursday. Mondays and Fridays are spent updating sacramental registers, mass intentions, and with other administrative tasks. This person also supports the pastor in managing the process and paperwork related to marriage preparation.   

Key responsibilities:

• Greet and direct visitors and callers to the parish office, address inquiries and guide them to the appropriate person or area.
• Exercise discretion, confidentiality, and professionalism at all times. 
• Manage calendar/schedule of the Pastor. 
• Confirm and prepare meetings, scheduling spaces and resources as needed.
• Draft correspondence, particularly regarding permission letters for parishioners and clergy relating to marriages.
• Maintain and manage the parish's mass intention program with online platform.
• Support clergy in preparing couples for marriage in compliance with Diocesan guidelines and liturgical norms. 
• Manage official parish sacramental registers, recording baptisms, first Eucharist, confirmations, marriages, anointing of the sick, and deaths.
• Assist in the preparation of diocesan reports.

Minimum Requirements:

• Prior administrative work experience.
• Must be a practicing Roman Catholic with a history of involvement in parish ministry.
• Must be proficient in Microsoft Office, Excel, Google Drive and email systems.
• Must be a self-starter and possess excellent organizational skills. 
• Excellent communication skills both in the written and spoken word.
• Fluency in Spanish is preferred.
• Employment is contingent upon applicant satisfactorily passing criminal background and reference checks
• Must complete diocese-sponsored Safe Environment Training within 30 days of hire.

Position Start Date: ASAP

Hours and Benefits:

• This is a full-time, professional, ministerial position. The typical workweek will be 37.5 hours including some weekends, holidays, and evening work for events. These times include but are not limited to Christmas season, Holy Week / Easter, after Mass functions. 
• The person in this position is eligible for the benefits described in the Employee Manual of the Diocese of Raleigh.