Front Office Assistant

Hours per week: 40

Position Summary:

The Front Office Assistant serves as the first point of contact for students, parents, staff, and visitors, ensuring a welcoming and professional school environment. This role provides administrative support to the school office and assists in the daily operations of the front desk.

Key responsibilities:

• Greet and assist students, parents, staff, and visitors in a friendly and professional manner
• Answer and direct incoming phone calls and respond to general inquiries
• Manage student check-in/check-out procedures and maintain visitor logs
• Assist with attendance records and student documentation
• Handle incoming and outgoing mail, packages, and school correspondence
• Maintain a clean, organized, and secure front office area
• Provide administrative support such as filing, data entry, and document preparation
• Coordinate appointments and meetings for school administrators and staff
• Support communication between parents, teachers, and school administration
• Ensure confidentiality of student records and sensitive information (FERPA compliance)

Minimum Requirements:

• High School Diploma (Associate’s degree preferred)
• Previous experience in an office or school setting is preferred
• Strong communication and interpersonal skills, especially when working with children and families
• Proficiency in Microsoft Office (Word, Excel, Outlook) and school management systems (preferred)
• Ability to multitask in a fast-paced environment
• Employment is contingent upon applicant satisfactorily passing criminal background and reference checks
• Must complete diocese-sponsored Safe Environment Training.

Position Start Date: 06/01/2026