Business Manager

St. Joseph Catholic Church
Employment Type
Part Time
Location
Raleigh, NC
Posted Date

Hours per week: 18-20

Position Summary:

The Business Manager will be responsible for a substantial amount of oversight of the Business Activities of St. Joseph Catholic Church as well as the Staff and other functions necessary for a well-run and growing Parish. The Business Manager follows the Diocesan Guidelines for record keeping and compliance; works with the Diocese and Financial Administrator for payroll processing and acts as the Human Resources liaison for the parish. The Business Manager works with the Pastor, Finance Council Chair and Financial Administrator concerning the administration and use of all parish funds. He or she will also supervise and work with all building and grounds maintenance staff and volunteers who manage/maintain the extensive parish facilities.

Key Responsibilities:

Business/Financial Responsibilities:

  • Serve as back-up to the Financial Administrator for accounting ledger/files/spreadsheets for all income and expenses of the parish.
  • Works as the back-up with ACS Technologies Software and ParishSoft Accounting for handling the contributions and income and expenses correctly for the Parish.
  • Works with vendors and contracts on a regular basis.
  • Works with and supports the office staff on the day to day functions for the Parish.
  • Manage purchases/contracts/income/expenses as authorized and working within Diocesan guidelines.
  • Works with ministries to allocate, maintain donations and assists with any information needed.
  • Maintains contact with Diocesan Business and Finance Office including with the Diocesan Auditor.
  • Coordinate with Finance Chair to ensure internal audit of financial records is completed and attends Finance and Parish Council meetings.
  • Administrates payroll through UKG (UltiPro) for employees, coordinating with Financial Administrator and Diocesan Human Resources as needed.  
  • Manages all staff, giving support and direction as needed, as well as conducting staff meetings.
  • Maintains various financial spreadsheets and databases as needed.
  • Works in conjunction with the Development Office and BAA Chair at the parish level.
  • Prepares Letters and Reports as needed.
  • Works with the Financial Administrator in preparing the Annual Budget.

Administrative/Facilities Management/General Responsibilities:

  • Works with Pastor, Pastor designate, and Diocese for new hire, change in employee status and terminations and assists employees with payroll issues as necessary. Oversight of background checks and “SET”.
  • Review and maintain office policies and procedures as directed by the Diocese and develop such for the Parish if needed.
  • Work with building and grounds maintenance staff and volunteers who manage parish facilities and properties to provide a clean, safe, and suitable environment for resident clergy, parishioners, and staff.
  • Works with Pastor and Facilities volunteers ensuring contracts and approvals are properly submitted for approval as required by Diocesan guidelines.
  • Attends Finance Council and Parish Council meetings, giving support to financial questions and information.
  • Prepare agenda and attend staff meetings.
  • Serve as a resource to parish organizations when needed, having oversight authority on procedural  matters.
  • Function as parish liaison to the diocese in areas of responsibility.
  • Serve as back-up for Office Staff as needed.
  • Performs other duties as required or assigned by the Pastor.

Required Knowledge, Skills, Abilities:

  • Reasonable accounting and financial principles and practices knowledge with preference for non-profits.
  • Budget management.
  • Project management.
  • Reasonable facilities maintenance skills.
  • Knowledge of personnel policies and procedures.
  • Ability to communicate effectively with parishioners, staff and volunteers.

Minimum Requirements:

  • Bachelor’s degree in Business or equivalent business experience.
  • Must be proficient with using Microsoft Office Suite and ready to learn other software as needed.
  • Proficient in developing policies & procedures and analyzing information, attention to detail, confidentiality.
  • Lift of boxes of financial records for storage and other lifting/carrying may be required. (approximately 10-20 lbs.)
  • Employment is contingent upon applicant satisfactorily passing criminal background and refence.
  • Must complete diocese-sponsored Safe Environment Training (“SET”).