Hours per week: 37.5
Position Summary:
The Faith Formation Administrative Coordinator will work as part of a team, in a fast-paced environment, under the direction of the Director of Faith Formation to provide support to families, youth, and adult faith formation programs. This position coordinates the administrative functions of the Faith Formation Department to assist parishioners in sacramental formation processes, formation goals, and enrichment programs as well as provide administrative support to the Director of Faith Formation and other staff as needed. This position requires a flexible work schedule of daytime, Sundays, and occasional evenings. The Faith Formation Administrative Coordinator will be well versed in the faith formation programs offered by Our Lady of Lourdes. Must be organized, flexible, and express strong interpersonal skills while resonating an image that displays the mission of Our Lady of Lourdes Parish.
Key responsibilities:
Essential functions are fundamental job duties. The employee must be able to perform these duties with or without reasonable accommodation. This job description does not state or imply that these are the only duties to be performed by the employee.
- Respond to phone calls, emails, and walk-in inquiries regarding Faith Formation programs.
- Manage registrations, enrollments, and databases for Faith Formation groups, events, and classes.
- Coordinates and prepares materials for meetings.
- Assist with on-site meetings, classes, and activities as needed.
- Maintain class materials, supply ordering, and billing.
- Utilize ParishSoft Family Suite data management system for registration events and records.
- Support program volunteers (40+) with materials and class supplies.
- Organize and maintain sacramental preparation paperwork collection and verification.
- Submit publication and web/social media announcements and uphold communication with families.
- Ensure Faith Formation volunteers are Safe Environment trained and certified.
- Collaborate with the Faith Formation staff on the creation of class assignments, class attendance sheets, and monitoring the completion of any class assignments.
- Ensure all sacramental paperwork is received for First Eucharist and Confirmation, create certificates for each sacrament.
- Performs other related duties as assigned to meet the ongoing needs of the organization.
Required Qualifications:
- HS Diploma required and 1-2 years of related work experience in an administrative and/or customer support role.
- Must be an active, fully initiated, practicing Catholic.
- Proficient in Microsoft Office Suite.
- Possess excellent organizational skills.
- Ability to multi-task, prioritize, and follow up on tasks.
- Ability to stoop, bend and lift up to 25 lbs to assist with deliveries and restocking of office supplies.
- Exhibit strong relational and pastoral skills.
- Available for some flexibility of work schedule.
- Excellent communication skills both in written and spoken words.
- Ability to maintain a high level of confidentiality.
- A living knowledge of and alignment with the doctrines of the Catholic Church.
- Employment is contingent upon applicants satisfactorily passing criminal background and reference checks.
- Must complete the diocese-sponsored Safe Environment Training.
Preferred Qualifications:
- Associates Degree in relevant field
- Bilingual fluency in English and Spanish (able to read, write, and speak proficiently).
- Proficiency with parish management software is a plus.