Hours per week: 30-40 hours per week
Position Summary:
We are seeking an organized and proactive individual to provide administrative and clerical support to ensure efficient operations and administrative efforts for the Priests and Business Manager. This role is also responsible for managing the parish calendar, assisting with liturgical celebration planning, managing various church projects, and ensuring sacramental records are updated.
Key responsibilities:
Essential functions are fundamental job duties. The employee must be able to perform these duties with or without reasonable accommodation. This job description does not state or imply that these are the only duties to be performed by the employee.
- Answer and direct phone calls, emails, walk-in and other communications for priest
- Organize and schedule appointments, meetings, and events for priests and business manager.
- Records, updates, organizes, completes and files all data related to sacramental registry books and death records.
- Prepare memos, letters, and other documents, and assist in preparing regularly scheduled reports
- Assist with coordination of liturgical celebration planning including baptisms.
- Prepare forms for permission for Baptisms.
- Supports Business Manager in the oversight of parish facilities and related fields.
- Prepare the Prayer of the Faithful for Sunday Masses, Holy Days of Obligation and Holy Week.
- Performs other related duties as assigned to meet the ongoing needs of the organization.
Required Qualifications:
- HS Diploma and 3-5 years relevant work experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Attention to detail and problem-solving abilities
- Ability to multitask and prioritize daily workload
- Excellent interpersonal skills, including patience and a friendly demeanor when interacting with people.
- Professional demeanor reflective of the values and mission of the Diocese of Raleigh.
- Excellent communication skills both in written and spoken words.
- Ability to maintain a high level of confidentiality.
- Ability to stoop, bend and lift up to 25 lbs to assist with deliveries and restocking of office supplies.
- A living knowledge of and alignment with the doctrines of the Catholic Church.
- Successful completion of criminal background and reference checks is a condition of employment.
- Completion of Diocese-sponsored Safe Environment Training is required upon hire.
Preferred Qualifications:
- Associates Degree in relevant field
- Bilingual fluency in English and Spanish (able to read, write, and speak proficiently).