Business Manager

Immaculate Conception Catholic Church
Employment Type
Full Time
Wilmington, NC
Posted Date

Hours per week: 40 hours

Position Summary:

The Business Manager is responsible for overseeing, integrating, and managing the parish community’s Stewardship of Treasure, encompassing the business, financial and physical plant affairs of the parish. In this capacity, the Business Manager aids and advises the pastor concerning the administration and use of parish funds as well as communications of a financial nature.

Key responsibilities:

  • Financial Management
    • Identify ways for the parish (pastor, parish bodies, and membership) to continue its transformation into a Stewardship community, specifically as it applies to the stewardship of treasure.
    • Oversee collection and disbursement of parish funds according to established policy.
    • Assure that adequate procedures and internal controls are in place for safeguarding the funds and other assets of the parish.
    • Prepare all monthly, quarterly, and annual financial reports for the parish and Diocese.
    • Oversee preparation of the Annual Budget.
    • Oversee the preparation of Long-Range Financial Plans to support requests for loans, major capital expenditures, or other purposes.
    • Monitor financial and cash flow performance compared with Budget and Long-Range Financial Plans and recommend corrective action to the Pastor and Financial Council as required.
    • Evaluate alternatives and develop recommendations to the Pastor for financing the capital or other needs of the parish.
    • Plan and oversee capital and other fund-raising events.
  • Facilities/Plant Management
    • Plan and manage the operation of parish facilities and properties to provide a clean, safe, and suitable environment for resident clergy, parishioners, and staff.
    • Negotiate and let approved contracts with outside vendors.
  • Administration
    • Attend staff, commission, Parish Pastoral Council, Parish Finance Council, Parish Leadership Team, and other committee meetings appropriate to the position.
    • Chair Plant/Operations Commission (see separate Position Description).
    • Oversee administration of parish salary and benefit policies.
    • Assist with hiring and selection of personnel in collaboration with the pastor.
    • Plan, contract, and review risk management practices.
    • Coordinate and prepare parish response to liability and legal concerns in cooperation with the Diocese as appropriate.
    • Oversee the computer and other information systems of the parish.
    • Participate in the preparation and/or modification of all parish policies and procedures regarding business, finance, and physical plant.
    • Assure that an accurate filing, record-keeping and reporting system is maintained for all parish financial matters, including contracts and services.
  • Parish Ministry
    • Administer parish financial operations consistent with diocesan policies, the parish vision and mission statements, and the values of Stewardship.
    • Apply Catholic social teaching to parish policies.
    • Serve as a helpful resource to parish organizations when needed.
    • Function as parish liaison to the diocese in areas of responsibility.
  • Perform other duties as defined by the Pastor.

General Tasks:

  • Collaborate with the pastor, the staff, and members of the Parish Pastoral Council and the Parish Finance Council on:
    • Parish fiscal management policies/issues
    • Parish facilities/plant management policies/issues
    • Parish administration policies/issues
    • Parish ministry policies/issues
    • Diocese of Raleigh policies/issues
  • Attend the following required events:
    • Staff meetings
    • Commission meetings
    • Parish Leadership Team (PLT) meetings
    • Parish Finance Council meetings, as an Ex-Officio member
    • Parish Pastoral Council meetings when needed to answer questions and/or report parish information related to position
    • Welcome/Orientation/Registration events to present financial information
  • Provide financial report(s) to Parish Finance Council Chair for presentation at Parish Pastoral Council meetings.
  • Provide guidance on financial matters for assisting the pastor in researching issues, making, and implementing decisions.
  • Provide consistent communication between parishioners, the pastor, the staff, the Parish Pastoral Council, and the Parish Finance Council.
  • Advocate, with the members of the PPC and the PFC, for the pastor, the Pastoral Plan, and priorities to the parish community.
  • Collaborate with the PFC Chair in his/her formation of upcoming meeting’s agenda.
  • Prepare and submit all required financial information to the Diocese of Raleigh.

Required Knowledge, Skills, Abilities:

  • In Financial Management
    • Accounting and finance principles and practices with preference to non-profits.
    • Cash flow and budget management.
    • Plan and management of fund-raising activities.
    • Ability to represent an institution in financial matters.
  • In Facilities/Plant Management
    • Reasonable facilities maintenance skills.
    • Ability to keep properties and facilities operational according to parish, diocesan, and government standards.
  • In Administration
    • Knowledge of personnel policies, procedures, and law.
    • Working knowledge of computer operations and office equipment.
    • Awareness of liability and litigation procedures and ability to respond to federal, state, and local laws.
    • Ability to communicate effectively with inside and outside parties, in writing or in front of groups.
    • Ability to work with and supervise volunteers and volunteer groups.

Minimum Requirements:

  • Bachelor’s degree required; master’s degree preferred.
  • Major in business administration, accounting or finance preferred.
  • Computer skills required, knowledge of Microsoft Excel, Word and PowerPoint and ACS church software preferred.
  • Knowledge of accounting required, non-profit and/or church accounting preferred.
  • Five to ten years of experience in business or management preferred.
  • Knowledge and understanding of the Catholic Church and its mission preferred.
  • Work experience in a church or non-profit environment preferred.
  • Capital campaign experience preferred.
  • Supervision experience preferred.
  • Reasonable mechanical aptitude required.
  • Employment is contingent upon applicant satisfactorily passing background and reference checks
  • Must complete diocese-sponsored Safe Environment Training


This position description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all responsibilities, tasks and/or duties. It may be changed to include new responsibilities and tasks or change existing ones as the Pastor deems necessary.