Position Summary:
The Catholic Diocese of Raleigh, North Carolina is seeking a detail-oriented, highly organized, and dedicated HR Coordinator to join our collaborative and supportive HR Team.
This entry-level role will play a vital part in consistently and effectively supporting all aspects of the daily functions of the Diocesan HR department, its processes, and the established procedures. As the HR Coordinator, you will be involved in various critical HR functions, including but not limited to: talent acquisition, onboarding, compensation and benefits administration, training and development, policy development, compliance, and employee relations.
The Roman Catholic Diocese of Raleigh comprises the 54 eastern counties of North Carolina, covering 33,088 square miles with a population of 5,088,389 (based on 2020 census data). The diocese is divided into eight deaneries with a total of 80 parishes, 27 schools, 17 missions, and four centers for campus ministry. The diocese is served by 147 active diocesan and religious order priests. The diocese includes nearly 500,000 Catholics.
Key Responsibilities:
- Proactively manage and maintain employee data within our HRIS system, ensuring timeliness, accuracy, completeness, and compliance. This role involves not only data entry but also data verification and identifying opportunities for process improvement through periodic audits.
- Responsible for managing and triaging multiple email inboxes to facilitate data processing and ensure prompt attention to time-sensitive requests.
- Provide support to employees and business partners on a range of HR-related topics.
- Promote and develop training resources for HR-supported programs and processes.
- Assist in the development, implementation, and maintenance of human resource policies.
- Oversee and audit employee files and records in electronic and paper form, ensuring accuracy and confidentiality.
- Maintain up-to-date knowledge of and ensure adherence to federal/labor regulations and other employment laws.
- Act as a liaison to and support the administration of FMLA and ADA benefit programs.
- Train and assist with onboarding and compliance support at parishes and schools within the Diocese.
- Actively cross-train and develop all aspects of Diocesan HR needs, including but not limited to: Background checks, Safe Environment Training, I-9 Compliance/E-Verify, Workers Comp, General Benefits Administration, and Diocesan Policies and practices.
- Provide general administrative assistance as needed to support the department.
- Contribute to recommending and implementing process improvement and best practices.
- Assist with ad-hoc/special projects as assigned.
- Perform other duties as assigned.
Minimum Requirements:
- Bachelor's degree in human resources or related field.
- 0-2 years of Human Resources experience is required.
- Excellent verbal and written communication skills including communication with employees, drafting correspondence, and creating documentation.
- Proficient with Microsoft Office Suite, technology, and HRIS systems (i.e., UKG, ADP, Paylocity).
- Excellent interpersonal and customer service skills.
- Understanding of Human Resources principles, practices and procedures.
- Ability to manage time effectively and meet deadlines.
- Ability to function well in a high-paced HR environment.
- Must satisfactorily complete the required background and reference checks.
- Must complete Diocese-sponsored Safe Environment Training within 30 days of hire.
Preferred Qualifications:
- PHR/SHRM-CP Certification preferred.
- Experience with UKG preferred.
- Bilingual English/Spanish preferred.
Work environment:
- Indoor office setting with prolonged periods of sitting at a desk and working on a computer.
- The supervisor of this role assigns work by clearly defining objectives, priorities, and deadlines. They provide assistance to the employee when unusual situations arise. The employee then follows established steps and resolves routine problems according to provided instructions and organizational policies.