Parish Administrative Assistant to the Pastor

Hours Per Week:  37.5 (Full-time)

Key responsibilities / day-to-day job functions:

• Exercise discretion, confidentiality, and professionalism in all dealings.
• Answer the main telephone line and receive visitors in reception area.
• Manage calendar/schedule of the Pastor. 
• Sort incoming mail. Put mail out in time for mail pick up. Keep check of the postage meter. 
• Verify and sign for deliveries.  
• Manage inquiries or requests received via email from the e-Newsletter. 
• Assist with translation of written correspondence as requested.   
• Maintain office inventory in copier room. 
• Manage the Mass Intention requests. 
• Manage campus room reservation system - possibly remove? 
• Support the Pastoral Council and Finance Council as needed.

Recording/Record keeping:

• Manage official parish sacramental record books; record Baptism, First Eucharist, Confirmation, RCIA and RCIC, and Marriages; update Baptismal book with notifications received from other parishes, record all deaths.
• Compile data for diocesan reports (Annual Status Animarum, Deanery Report).

Minimum Requirements:

• Employment is contingent upon applicant satisfactorily passing criminal background and reference checks.
• Must complete diocese-sponsored Safe Environment Training within 60 days of hire. 
• Must be a practicing Roman Catholic with history of involvement in parish ministry. 
• Minimum 5 years of related work experience. 
• Must be proficient in Microsoft Office, Google Drive and email. 
• Must be a self-starter, detail-oriented and possess excellent organizational skills.  
• Excellent communication skills both in the written and spoken word. Fluency in Spanish is required.

Position Start Date:  11/7/2022