Parish Administrative Assistant to the Pastor

St. Raphael the Archangel Catholic Church
Employment Type
Full Time
Raleigh, NC
Posted Date

Hours Per Week:  37.5 (Full-time)

Key responsibilities / day-to-day job functions:

  • Exercise discretion, confidentiality, and professionalism in all dealings.
  • Answer the main telephone line and receive visitors in reception area.
  • Manage calendar/schedule of the Pastor. 
  • Sort incoming mail. Put mail out in time for mail pick up. Keep check of the postage meter. 
  • Verify and sign for deliveries.  
  • Manage inquiries or requests received via email from the e-Newsletter. 
  • Assist with translation of written correspondence as requested.   
  • Maintain office inventory in copier room. 
  • Manage the Mass Intention requests. 
  • Manage campus room reservation system - possibly remove? 
  • Support the Pastoral Council and Finance Council as needed.

Recording/Record keeping:

  • Manage official parish sacramental record books; record Baptism, First Eucharist, Confirmation, RCIA and RCIC, and Marriages; update Baptismal book with notifications received from other parishes, record all deaths.
  • Compile data for diocesan reports (Annual Status Animarum, Deanery Report).

Minimum Requirements:

  • Employment is contingent upon applicant satisfactorily passing criminal background and reference checks.
  • Must complete diocese-sponsored Safe Environment Training within 60 days of hire. 
  • Must be a practicing Roman Catholic with history of involvement in parish ministry. 
  • Minimum 5 years of related work experience. 
  • Must be proficient in Microsoft Office, Google Drive and email. 
  • Must be a self-starter, detail-oriented and possess excellent organizational skills.  
  • Excellent communication skills both in the written and spoken word. Fluency in Spanish is required.

Position Start Date:  11/7/2022