Faith Formation Administrative Coordinator

St. Michael the Archangel Catholic Church
Employment Type
Full Time
Cary, NC
Posted Date

Hours Per Week:  40 (Full-time)

Key responsibilities / day-to-day job functions:

The Faith Formation Administrative Coordinator will work as part of a team, in a fast-paced environment, under the direction of the Director of Faith Formation to provide support to families, youth, and adult faith formation programs.

  • Respond to phone calls, emails, and walk-in inquiries regarding Faith Formation programs.
  • Manage registrations, enrollments, and databases for Faith Formation groups, events, and classes.
  • Coordinates and prepares materials for meetings.
  • Assist with on-site meetings, classes, and activities as needed.
  • Maintain class materials, supply ordering, and billing.
  • Utilize the REALM data management system for registration events and records. 
  • Support program volunteers (40+) with materials and class supplies.
  • Organize and maintain sacramental preparation paperwork collection and verification.
  • Submit bulletin announcements and uphold communication with families.
  • Ensure Faith Formation volunteers are Safe Environment trained and certified.
  • Collaborates with the Faith Formation staff on the creation of class assignments, class attendance sheets, and monitoring the completion of any class assignments.
  • Ensure all sacramental paperwork is received for First Eucharist and Confirmation, create certificates for each sacrament.

Other duties and responsibilities:   

  • Schedule appointments as requested.
  • Compare and reconcile the parish calendar with Faith Formation events to avoid conflicts.
  • Make travel arrangements for visiting speakers.
  • Special projects and event planning as assigned.

Minimum Requirements:

  • Employment is contingent upon applicant satisfactorily passing criminal background and reference checks.
  • Must complete diocese-sponsored Safe Environment Training within 60 days of hire.
  • Minimum level of Education: HS Diploma required, Bachelor’s Degree preferred.
  • Minimum amount of Work Experience:
    • Years of related work experience: 1-2 years
    • Area of related work experience: in an administrative and/or customer support role.

Preferred Qualifications:

  • 1-2 years of experience in an administrative and/or customer support role.
  • Must be an active, fully initiated, practicing Catholic. 
  • HS Diploma required. Bachelor’s Degree preferred.
  • Proficient in Microsoft Office Suite.
  • Possess excellent organizational skills.
  • Ability to multi-task, prioritize, and follow up on tasks.
  • Exhibit strong relational and pastoral skills.
  • Must be available on Sundays and outside office hours Sept.-May.
  • Excellent communication skills both in written and spoken word.
  • Ability to maintain confidentiality with families.
  • A living knowledge of and alignment with the doctrines of the Catholic Church.
  • Bi-lingual desired.

Position Start Date: Immediately