Pastor's Assistant

St. Ann Catholic Church
Employment Type
Full Time
Clayton, NC
Posted Date

Hours Per Week:  40 (Full-time)

Key responsibilities / day-to-day job functions:

  • Performs general administrative duties for the pastor; schedules visiting priests as needed; facilitates meetings between pastor, ministry leaders, pastoral staff and parishioners.
  • Arrange appointments for spiritual guidance, home blessings, visits to the sick and hospitals for clergy and deacons.
  • Responds to ministry leaders’ inquiries (phone, email, drop-in visits) in a timely fashion.
  • Manages the annual calendar for the parish and coordinates with communications to have it published.
  • Schedules parish facilities usage & room reservations for ministries and schedules fundraising activities on parish calendar.
  • Ensures Mass intentions are properly added to the prayer of the faithful, altar sheet and bulletin by overseeing the mass intention book in collaboration with the front desk volunteers.
  • Prepares liturgical binders for daily, weekend and Holy Day & Feast Days Masses; compiles and translates pulpit announcements and prayer of the faithful.
  • Coordinates priest coverage for clergy.
  • Manages Parish Center and other installations rentals; coordinates setup and take down for these events.
  • Handles rental fees and Mass intention fees and reports to bookkeeping.
  • Updates parishioner database information as needed.
  • Maintains communication with the Communications staff member to guide the part time maintenance person, ensuring the maintenance needs of the parish are taken care of.

Minimum Requirements:

  • Employment is contingent upon applicant satisfactorily passing criminal background and reference checks.
  • Must complete diocese-sponsored Safe Environment Training within 60 days of hire.
  • 3 or more years administrative work experience in a dynamic Catholic environment.
  • Some college preferred.
  • Excellent MS Word, Excel, Power Point skills required.
  • Must be Spanish/English bilingual; fluent in both languages.
  • Excellent oral and written grammatical communication skills.
  • Good interpersonal skills.
  • Good organization skills.

Preferred Qualifications:

  • Degree in business administration, social work, or other job appropriate field or equivalent work experience in a Catholic parish environment.
  • Must be Spanish/English bilingual.
  • Supervisory experience preferred.
  • Strong interpersonal and organizational skills.
  • Practicing Catholic is preferred, religion is considered an important component to the performance of the duties.

Position Start Date:  immediately