Office Manager

Hours Per Week:  12 (Part-time)

Key responsibilities / day-to-day job functions:

• Answer the phone during office hours; assist in making phone calls as needed.
• Manage data input of offertory into the database; perform mail merge to print and distribute
• individualized reports to send to finance and parishioners.
• Manage word processing, formatting, and printing of communication tools/items such as, but not limited to: financial contribution reports (using Excel and Word with Mail Merge), parish bulletin, weekly scheduling communications, and other documents as needed.
• Enter data of contributions in parishioner's files in the database (high level of confidentiality).
• Complete and keep accurate registration records of parishioners.
• Accurately record required information for all baptisms, confirmation, weddings, funerals, and Rite of Election. Send notifications of weddings, and confirmation to the church of baptism.
• File bills and other paperwork in a timely manner.

Minimum Requirements:

• Critical Skills and Expertise:
  • Bilingual (English/Spanish).
  • Working knowledge of Windows and Microsoft Office applications and standard. business practices, especially Word, Excel, and Mail Merge function.
  • Attention to detail.
  • Ability to maintain high level of confidentiality.
  • Ability to manage mail and other business correspondence.
  • Ability to prioritize work assignments.
  • Excellent communication skills - spoken and written.
• Must satisfactorily complete required criminal background and reference checks.
• Must complete Diocese-sponsored Safe Environment Training within 60 days of hire. 
• Minimum level of Education: High School diploma or equivalent.
• Minimum amount of Work Experience:
  • Years of related work experience: 1 year.
  • Area of related work experience: Business/office experience.

Preferred Qualifications:

• Business phone experience.

Position Start Date: 10/01/2023