Sacramental Records Coordinator and Administrative Assistant

Holy Name of Jesus Cathedral
Employment Type
Full Time
Raleigh, NC
Posted Date

Hours Per Week:  40 (Full-time)

Key responsibilities / day-to-day job functions:

  • Manage official parish sacramental record books; record Baptisms, First Eucharists, Confirmations, RCIA, and Marriages; update Baptismal book with notifications received from other parishes; record all deaths. Process requests for copies of records.
  • Schedule baptisms and related classes.  Obtain and complete all necessary paperwork.
  • Coordinate with families and clergy to schedule funerals and complete necessary paperwork.
  • Order liturgical supplies as needed.
  • Assist in the planning of special events, including drafting programs.
  • Assist the parish receptionist with phone coverage throughout the day and cover the front desk when needed.
  • Assist in translating documents for all departments from English to Spanish.
  • Assist the Pastor’s Administrative Assistant in scheduling appointments and meetings and processing documents, letters, and memos for the Pastor and the Parochial Vicars.
  • Attend weekly staff meetings.
  • Other duties as assigned by Pastor and Director of Finance and Administration.

Minimum Requirements:

  • Employment is contingent upon applicant satisfactorily passing criminal background and reference checks.
  • Must complete diocese-sponsored Safe Environment Training within 60 days of hire.
  • Minimum level of Education:   Associates Degree/Technical School.
  • At least 2 years of related work experience.
  • Knowledge of Microsoft Word, Excel, Power Point, Publisher, and Outlook.
  • Fluency in English and Spanish, both verbal and written.
  • Able to maintain confidentially and maintain professionalism.
  • Must possess excellent organizational skills.
  • Must interact professionally with visitors, parishioners, and ministry coordinators.

Preferred Qualifications:

  • Related work experience within a Catholic parish, school, or nonprofit organization.
  • Knowledge of ACS (church database software).

Position Start Date: 1/3/2022