Parish and School Bookkeeper

Holy Name of Jesus Cathedral
Employment Type
Full Time
Raleigh, NC
Posted Date

The Parish Bookkeeper plays a critical role in the financial reporting and business operations of the parish, ensuring that cash receipts, accounts payable, and other financial events are recorded in a timely and accurate fashion.  Reporting to the Director of Finance and Accounting, this position supports the operations, reporting, and budgeting processes for the parish and school, which drive decision-making and strategic direction.  A list of primary responsibilities is included below, but other tasks may be necessary as needed:

  • Process all invoices, credit card billings, Diocesan billings, and check requests for the parish and school, issuing checks at least bi-weekly.
  • Record all cash receipts, including offertory from the Parish Count team, and arrange for the secure deposit of all receipts using our third-party vendor.
  • Post any necessary journal entries during the month and as part of the month-end close to accurately reflect all business activities.
  • Reconcile all bank accounts and work with our financial institutions to resolve any variances.
  • Prepare monthly financial reports in ACS for the Director of Finance and Administration to review, and to be presented to the Finance Council.
  • Assist in the preparation of quarterly and annual Diocesan reports and other ad hoc reporting.
  • Maintain GL activity reports for various ministries, including their starting and ending balances.
  • Transfer funds between parish and school bank accounts, as well as accounts held by the Diocese in their Loan and Savings program.
  • Assist in the preparation of the annual budget and enter it into our accounting software.
  • Process tuition, financial aid, and other revenue-related items for the school.
  • File semi-annual Sales and Use Tax returns with the NC Department of Revenue.
  • Administer Vanco, the parish’s online giving website for offertory, second collections, and other electronic donations.
  • Report the weekly offertory to the Finance Council, and order offertory envelopes as needed.
  • Prepare and send year-end tax statements to our contributors and vendors.
  • Record and assign payments to campaign pledge accounts in ACS as needed.
  • Prepare invoices for facility usage from the Diocese and other outside groups.

Required Experience and Skills:

  • Five years of bookkeeping or business manager experience
  • Proficiency with MS Office, accounting software, and other software solutions
  • Understand and support the mission and purpose of the parish and school                                                    

Preferred Experience and Skills:       

  • Past experience in a parish, school, or other not-for-profit environment
  • Familiarity with ACS, the Cathedral’s database and accounting system and FACTS Tuition & Aid
  • Associate’s Degree or Certification in Accounting, Bookkeeping, or a related field
  • Experience with accounts payable and/or accounts receivable processing