Event Coordinator

Diocese of Raleigh
Employment Type
Part Time
Raleigh, NC
Posted Date


Hours per week: 20-25

Key responsibilities / day-to-day job functions

  • Maintaining a working relationship with vendors and venues throughout the Diocese of Raleigh.
  • Understanding the complex needs of different events, and diverse cultures.
  • Planning event aspects: venue, guest list, seating, and dining.
  • Maintaining/maximizing budget while planning event specifications.
  • Budget management and reporting.
  • Managing and overseeing proceedings on the day of event, including problem-solving, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.
  • Anticipating and planning for possible different event scenarios, including troubleshooting and problem-solving.
  • Communicating and presenting event ideas and plans to the Office of Evangelization and Discipleship and vendors.
  • Working with internal and external teams and partners.
  • Working under and adhering to strict deadlines.
  • Serving as liaison to the Holy Name of Jesus Cathedral facilities staff.
  • Creating and maintaining vendor and main point-of-contact lists
  • Preparing Diocese of Raleigh Finance Office Vouchers for review and approval as needed for:
    • Reimbursements
    • Invoices
    • Donations

Minimum Requirements

  • Minimum level of Education: High School Diploma
  • Minimum amount of Work Experience: 1-3 years
    • Years of related work experience  1-3 years
    • Area of related work experience: event planning
  • Experience coordinating large- and small-scale events
  • Proficient computer skills (MS Word, Excel, Outlook)
  • Ability to work weekends and evening hours
  • Access to reliable transportation to meetings and events

Preferred Qualifications

  • Bilingual preferred, English and Spanish
  • North Carolina Driver license preferred
  • Practicing Catholic and aware of liturgy

Position Start Date: January 2019